Vendor Management System

If you provide a master vendor or vendor management service for any of your clients or are looking to offer this in the future, eploy®'s vendor management system can be completely tailored to your working practices and your individual clients needs and will enable you to manage preferred suppliers with ease.

Eploy® allows you to quickly search preferred suppliers on your client's behalf. You simply enter your requirement and vendors are automatically matched using the skills & requirements in the vacancy with the types of candidate they have submitted and vacancies they have previously worked on. You can also apply custom searches such as radius searching based on location.

You can then allocate specific vendors from your preferred suppliers to each vacancy individually, by function or by tier level and send out a template correspondence informing them by email or SMS of the new requirement complete with detailed job specification and desired / required skill sets.

Consultants from your chosen suppliers can then log into the vendor area of your eploy® vendor management system to view details of vacancies assigned to them & put candidates forward for you & your client to review with automatic intelligent CV data extraction and duplicate checking performed for example to handle commission allocation.

You can set up branded mini-sites for your clients and track candidates through the stages from acquisition via online advertising to interviewing etc. using eploy®'s unique work flow system.

Your clients can be granted limited access to eploy® via branded client areas, where they can also review submitted candidates that you have pre-screened and further evaluate them. They can even flag candidates they are interested in and arrange interview times.

All charges and commission options are stored and managed by eploy® enabling you and your clients to make informed decisions based on candidate quality and cost.

  • Comprehensive and completely customisable vendor management system
  • Quick and easy assignment of vacancies to preferred suppliers matched by skills, requirements & custom searches such as radius.
  • Instant job posting to preferred suppliers by email or SMS
  • Vendor access modules enabling preferred suppliers to:
    • View vacancy details of jobs assigned to them
    • Quickly add candidates to the system, with candidate details instantly extracted and stored in the database using intelligent CV Data Extraction.
    • Vendor check lists to ensure only quality and fully qualified candidates are put forward.
    • Suggest single / multiple candidates for jobs.
    • Track the progress of their suggested candidates.
  • Automated messages sent to your consultants when candidates are put forward by vendors
  • Line Manager access module enabling managers to:
    • See details of candidates put forward to their roles
    • Liaise with HR staff and provide feedback on suggested candidates
    • View detailed statistical information
  • Duplicate checking and commission splits handled automatically
  • Set up branded mini-sites or integrate into clients corporate website
  • Complete transparency between you, your vendors and your candidates
  • Commission structures stored and managed for you
  • Make informed decisions based on candidate quality and cost
  • Detailed Management Information reports allow quick access to information such as:
    • Vendor response times.
    • Vendor quality based on the number of suitable candidates put forward.
    • A pipeline of potential candidates and the associated vendor fees.
    • Detailed logs showing information such as which candidates were put forward by each vendor and when.
  • Developing vendor management systems since 1998